Position Open: Administrative Assistant II at Disability Rights Wisconsin

ADMINISTRATIVE ASSISTANT II

If you have a positive attitude even in time of stress and are able to thrive in a fast-paced environment, DRW has the perfect job for you!
DRW is looking for someone who wants to work for a non-profit, possesses the ability to offer reassurance to people in need, impressive time-management skills, amazing attention to detail, and strong multi-taking skills to overcome constant interruptions.
Located in the Summit Place office complex on the edge of West Allis (formerly Allis Chalmers manufacturing), the Milwaukee office has a cool industrial design and feel, with access to a cafe, pharmacy, gym, and salon. Close to two bus lines and I-94, and the parking is free. Excellent pay and benefit package to reward your awesomeness!

Application: Only applicants with a cover letter and a resume will be considered. Apply by 5:00 PM on July 20, 2020 online at http://www.disabilityrightswi.org/about/careers/. Position will remain open until filled.

Location: Milwaukee WI

Salary: $29,000 to $35,000 DOE

Diversity: DRW is an equal opportunity/affirmative action employer committed to a diverse work force. Members of minority groups and persons with disabilities are strongly encouraged to apply. Alternative formats of this position announcement are available upon request. Materials may be submitted in alternat formats if necessary.

Job Summary: DRW’s Administrative staff performs a variety of clerical support, receptionist duties, and database functions, as well as project support as assigned. This position also provides administrative support to Representative Payee Program and to the Director of External Advocacy.

Key Responsibilities:

1. General Administrative Duties (50%)
• Answer, screen, and route calls; handle walk-in traffic.
• Routine copying, collating, document formatting, scanning, filing, and mailings
• Undertake other projects and tasks as assigned

2. Representative Payee Program Support (25%)
• Answer calls, schedule appointments, make travel arrangements, mail correspondence, maintain files, maintain databases and spreadsheets, and create reports

3. Director of External Advocacy Support (25%)
• Assistance with multiple projects. Duties include listserv maintenance, directory maintenance, meeting logistics and document prep, large mailings, ordering materials, distribution of materials, creating surveys, and other tasks as assigned.

Minimum Qualifications:
• High school diploma plus 2 years’ experience providing clerical support and customer support or associate degree preferred.
• Advanced computer skills; intermediate/advanced skills in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and experience working with PDFs
• Detail oriented and able to follow and carry out complex instructions
• Must be able to maintain the highest level of discretion with confidential and sensitive information
• Comfortable working in a fast-paced office environment with constant interruptions
• Excellent written and oral communication skills

Preferred:
• Bilingual Spanish speaking skills
• Experience working with diverse groups, including persons with disabilities

Please Note: Government clearance by the United States Government Office of Personnel Management is required for this position.